The Payroll & Accounting Assistant is responsible for all payroll related tasks and the monthly reconciliation of health benefits billings.  Furthermore, this position is responsible for preparing and posting journal entries and assisting with month end close. 

Annual Salary Range: $44,500.00 - $54,000.00

Flexible work schedule after an initial training period that includes working in the office and out of the office.

Are you passionate about discovering new ways to help empower people and make a difference in their lives?

If you’ve got what it takes to support us in our mission to provide help and create hope through innovative, collaborative, and diverse programs within the community, then we’ve got the right opportunity for you.

About Catholic Charities West Michigan

Catholic Charities West Michigan (CCWM) is a community-based agency providing programs in Western Michigan and offering a variety of services in family preservation, behavioral health, child welfare, and community outreach.

• CCWM is committed to ensuring a diverse workforce and a work environment whereby all staff are treated with dignity, respect, and fairness.
• CCWM encourages persons of diverse backgrounds and faiths to apply for employment.

• Processes bi-weekly payroll, time allocations, and mapping to General Ledger as well as internal and external reports needed out of the Agency's Human Resources Information System (HRIS). Collects, prepares, and verifies all payroll data in the HRIS system; including hours worked, paid time off (PTO) and unpaid leaves of absence; reviews wages, earnings, withholdings, and deductions to ensure accuracy of payroll and compliance with government regulations. Inputs any adjustments if required.
• Reviews and records all changes affecting payroll such as rate and withholding changes, insurance coverage, 401(k) contributions and loans, and other deductions.
• Reconciles biweekly and semimonthly payroll reports and distributes payroll in a timely manner; assists all employees with payroll related questions or problems.
• Reviews and records new hire enrollments to update master payroll records used internally and through outside payroll services.
• Prepares periodic reports covering earnings, taxes, deductions, 401(k) contributions, etc.
• Maintains accurate staff member attendance records including usage personal time.
• Prepares monthly reconciliation of staff member health benefits, billing and posts related journal entry.
• Prepares and post journal entries into Great Plains accounting software.
• Processes staff member garnishment verification requests.
• Analyzes and reconcile select balance sheet and income statement accounts.
• Assists with month end close, financial statements, and year end audit.
• Prepares yearly Escheats to the State of Michigan.
• Cross trains team members in HRIS area of expertise.

• Performs other special assignments at supervisor’s request.

• Knowledge and Experience with payroll software.
• General knowledge of payroll tax.
• Knowledge of General Accounting Practice Principles (GAAP).
• Experience with nonprofit accounting practices.
• Excellent Excel Skills as well as knowledge of Microsoft Office computer applications
• Ability to maintain confidentiality of client/participant (HIPAA), employee, and employer      information.
• Ability to understand and carry out oral and written instructions.
• Ability to relate to diverse populations and cultures while communicating with other staff and the public in a courteous and effective manner.
• Be able to work nights, holidays or weekends if needed.
• Must submit to Agency approved background checks.

Education:

A bachelor’s degree in Accounting, or closely related field is required.

Experience:

• A minimum of 1 year of experience utilizing HRIS, including the HR, payroll and time & attendance modules is preferred.
• A minimum of 1 years' knowledge of HRIS custom reporting features is preferred.

Certificates, Licenses, Registrations:

None required.

Supervisory Responsibilities:

This position does not have supervisory responsibilities.

Our Mission

Inspired by the Church's social teachings, Catholic Charities West Michigan fosters individuals and families to flourish by providing help and creating hope.

Our Vision

Catholic Charities West Michigan is called to create a just and compassionate community where all people can achieve their divine purpose.

Our Values

• Sanctity of All Life
• Compassion
• Integrity
• Respect
• Equity

CCWM is an equal opportunity employer, subject to all federal and state laws as applicable to a religious Agency.