This position provides administrative and community-based support for the One Township at a Time (OTaaT) program, a senior engagement initiative serving older adults across Newaygo County. The Program Assistant is responsible for coordinating logistics, preparing materials, maintaining program records, and offering on-site event support. The ideal candidate is detail-oriented, personable, and passionate about reducing social isolation for seniors.

Hourly Wage: $17.00-$20.40

Are you passionate about discovering new ways to help empower people and make a difference in their lives?

If you’ve got what it takes to support us in our mission to provide help and create hope through innovative, collaborative, and diverse programs within the community, then we’ve got the right opportunity for you.

About Catholic Charities West Michigan

Catholic Charities West Michigan (CCWM) is a community-based agency providing programs in Western Michigan and offering a variety of services in family preservation, behavioral health, child welfare, and community outreach.

• CCWM is committed to ensuring a diverse workforce and a work environment whereby all staff are treated with dignity, respect, and fairness.
• CCWM encourages persons of diverse backgrounds and faiths to apply for employment.

• Coordinates and prepares materials for OTaaT township events and activities, including calendars, flyers, sign-in sheets, and promotional content.
• Assists with event logistics, including supply prep, transportation of materials, set-up, hospitality, and clean-up.
• Travels locally to township sites and eligible to submit for mileage reimbursement.
• Maintains organized program files, rosters, checklists, schedules, and records, including participant feedback and outcome tracking.
• Supports the Program Manager in collecting and reporting data required for grants and internal tracking.
• Handles general office duties such as copying, mailings, data entry, and filing to support program operations.
• Serves as a point of contact for township volunteers and partners, assisting with inquiries via phone or email and ensuring timely communication.
• Tracks program supplies and assists in ordering and inventory management.
• Supports the Program Coordinator in creating a welcoming, inclusive environment at all events.
• Drives for agency business.
• Perform other duties as assigned by supervisor.

The above statements are intended to describe the general nature and level of work being performed by a person in this position.  They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of computer systems and relevant software.
• Knowledge of general office terminology, procedures, and equipment.
• Ability to understand and carry out oral and written instructions.
• Ability to relate to diverse populations and cultures while communicating with clients and the public in a courteous and effective manner.
• Strong knowledge of general office practices and computer systems, including Microsoft Suite, Canva, and Outlook calendar and email.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Friendly and professional demeanor when interacting with older adults and community partners.
• Highly organized with the ability to prioritize and manage multiple tasks.
• Willingness to travel locally to township sites.
• Working both independently and as part of a team.

Position Requirements:

• This position requires personal reliable transportation.
• Must have a valid Michigan driver’s license and a good driving record with zero work restrictions.
• Must have personal auto insurance as required by law with minimum bodily injury coverage limits of $250,000 per person/$500,000 per incident or $500,000 combined.
• Travel to township offices and other agency offices is required.
• Must be willing to work irregular hours including evenings, holidays, and weekends.
• Must submit to Agency approved background checks.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the staff member is regularly required to talk and/or hear. The staff member is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The staff member, on occasion, may be asked to move or lift items up to 40 pounds in weight.

Work Environment:

This position is office and community based and requires travel to other agency offices and township sites as required by position responsibilities and/or agency management.  This position will be routinely exposed to typical office noise levels.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Education:

High School diploma or general education degree (GED) is preferred.

Experience:

• A minimum of 1 year of professional experience in an office setting or community program setting is required.
• A minimum of 1 year of prior work experience working with an older adult population is preferred.
• A minimum of 1 year of experience with Microsoft Office Suite, Canva, and general administrative tools is required.

Certificates, Licenses, Registrations:

none required.

Supervisory Responsibilities:

This position does not have supervisory responsibilities.

Our Mission

Inspired by the Church's social teachings, Catholic Charities West Michigan fosters individuals and families to flourish by providing help and creating hope.

Our Vision

Catholic Charities West Michigan is called to create a just and compassionate community where all people can achieve their divine purpose.

Our Values

• Sanctity of All Life
• Compassion
• Integrity
• Respect
• Equity

CCWM is an equal opportunity employer, subject to all federal and state laws as applicable to a religious Agency.